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You can set up an evaluation of a unit from the Evaluation tab in SAMIS on the Web. Before starting, you need to identify whether your evaluation will be using the standard core question set or whether your evaluation should use the placement, distance learning or study abroad core questions.

  1. Under the section headed Evaluation Tasks, click on 'Select Modules to Evaluate' link. You will then be asked to select the units you wish to evaluate. Enter the relevant codes to select the unit(s) you want to evaluate. You can use a star (*) as a wildcard, this will set up evaluations for all units with the given prefix. For example, delimiter if that is easier, eg MN10001|MN10002 (text limited to 150 characters). Note that you must use UPPER CASE here.
  2. Select the academic year for the units you are evaluating. This is very important as unwanted evaluations will have to be deleted and, by leaving this field empty, you will select units for all years.
  3. You need to specify the Period Slot, but it is generally safe to leave the Occurrence field blank (as long as the occurrence is A, AF, AP, AV or AFR). Any occurrence that is not included in this list should be specified.
  4. Below the occurrence criteria, you are asked whether you want to subdivide the forms for multiple members of staff. Where more than one member of staff has been involved in teaching on a unit, you should subdivide the evaluation for each member of staff involved. If you answer 'Yes' here, the Core University question "The teaching was effective in helping me learn" will also be asked of each member of staff involved.
  5. Select the appropriate set of core questions for the unit(s) you are evaluating.  These will appear automatically when the evaluation is published to students.  The standard core questions will be asked if one of the alternative core question sets is not selected at this stage.  Alternative core question sets are currently available for placement units, distance learning units and study abroad units. See Point 4 below for information on adding discretionary questions.
  6. When you've entered the relevant criteria, press the 'Select Modules for Evaluation' button. You will then be returned to the Evaluation home screen in SAMIS on the Web and should see a list of the evaluation(s) produced at the top of the page, with a link to 'Create Questionnaire' in the Action column. This information also appears beneath the 'Pending Evaluations' section. (If you have produced too many evaluations by accident, they can be deleted now from the 'Pending Evaluations' section – see Seeing the Results page for more details).

For each of the evaluations produced, you now need to confirm the dates for publishing and, for those that are subdivided, enter the individual staff names in full. 

  1. Click on the 'Create Questionnaire' link for each individual unit evaluation to do this.
  2. You should now see a set of questions about the evaluation, with the code and occurrence for the unit appearing at the top of the screen.
  3. The date you select in the first box defines when the evaluation will be published (you can click on the calendar icon to select the date).  Remember, normally, this should be within week 9 or 10 of the semester. The next two boxes define how many days after publication the chasing emails will be sent to students who haven't completed, and the last box is when to close the evaluation. Note that if you publish an evaluation 'today', it will be published overnight, not immediately. Unit evaluation can be completed using mobile devices and you are recommended to encourage students to complete these during the last teaching session of the unit – please consider this when setting the publishing and close dates of an evaluation. We would recommend using the timings suggested to the side of this page.
  4. At the bottom of the page there are two buttons – one allows you to add discretionary questions; the second button creates the evaluation and prompts you to define staff if the evaluation is split.
  5. If you specified a subdivided evaluation at the 'Select modules' stage above, then you will also be asked how many staff you wish to include - these must be named in the 'Create now and define staff' step. When ‘Defining Staff’, please enter the title and full name of each individual on a separate line.  Use only A-Z characters (eg no numeric characters or ampersands). Remember to check each time you create an evaluation that the staff listed are the current staff involved in teaching the unit. When you have listed all staff involved, click on the button Create Now.
  6. When the publish date is reached, students will automatically be sent an email with a link to the evaluation and will also be prompted that they have outstanding evaluations to complete when they log in to Moodle.  As evaluation creator, you will also receive email notification that the evaluation has been created.  You will also be alerted when reminder emails are sent out and when the closing date is reached.

Checking an Evaluation

The evaluation should now have been removed from the top of your screen, and will appear under the 'Pending Evaluations' heading. This section shows various information about an evaluation before and while it is available to students, including when it is due to be published and how many students are currently listed on that unit. If the number of students identified is wrong, you will need to the delete the evaluation and repeat the set-up above. When the 'publish' date arrives, students will be emailed to remind them to complete the evaluation, and you should see results start to come in.

You can also review the questions here before the evaluation is published - click on the title of the evaluation to see the full questionnaire. If you find you need to change something here, you will need to delete the evaluation and set it up again.

When an evaluation is published, it will be removed from the pending section.

Deleting an Evaluation

If you need to delete an evaluation, you can do so either while it's pending, or once it has been published to students.

In the Pending Evaluations section, you need to view the Evaluation and then select the delete button.

Once the Evaluation has been completed, it can be deleted from the 'Report Admin' link. First, you need to access the evaluation report, and then select the ‘Delete Evaluation’ button at the bottom of the screen.

If you start to delete an evaluation, you will be asked to confirm it. If students have already submitted answers, you will be shown a list of those students so you can contact them to warn them what you're doing - again, you can cancel out of the deletion here if necessary.

Evaluating a Unit(s) twice

For Units longer than the standard single semester, evaluations can be run twice for a unit following a written email request to colleagues in DDaT.

Any request to it-samis@bath.ac.uk needs to be submitted after the S1 evaluations have finished and at least ten working days prior to the proposed launch date of the S2 evaluation of the Unit(s).

The title of the email request needs to be in the format: OUE - Repeat evaluation: BBXXXX

The content of the email needs to contain the SAMIS codes (Unit, Year and Period) for each specific unit that requires a second evaluation to be run.

Colleagues in DDaT will then ensure that the second iteration of the evaluation of the Unit is "reportable", and the initial evaluation results are stored and accessible. Once this is done, colleagues in DDaT will notify the submitter of the request that they can then proceed to set up the second evaluation of the Unit as per the normal process.


2022/23: Semester 1 (For S1 units)

The scheduled of dates can be seen below:

Faculty/SchoolOpen date*Close Date*
School of Management, & the Skills Centre24th Nov12th Dec
Faculty of Engineering & Design25th Nov13th Dec
Faculty of Humanities & Social Sciences26th Nov14th Dec
Faculty of Science27th Nov15th Dec
* Each of the tasks such as open and close dates as well as the reminder emails are generated around 11.45 p.m. on the date shown above. However, the emails to students are then generated and sent over a period of a few hours after that on the following day e.g. Management students will have received the emails during the early hours of Friday 25 November and the OUEs would close at approximately 11.45 p.m. on Monday 12 December.


Please help us to get a high response rate by encouraging your students to complete their unit evaluation. When surveys are open, please remind your students during in-person teaching sessions, by email and via any other communication channels that you regularly use to contact students.

You can direct your students to our webpages for students about unit evaluations so that they can find information about completing the unit evaluation, giving constructive feedback, and how their data is anonymised, stored and used.

Please reassure students of the value of their feedback. This is their opportunity to provide anonymous feedback about programme curricula, teaching and assessment, and help feed into University strategy and ongoing enhancement of our learning and teaching.

2022/23: Semester 2 (For S2 units)

The revised scheduled of dates can be seen below:

Faculty/SchoolOpen date*Close Date*
School of Management, & the Skills Centre13th Apr1st May
Faculty of Engineering & Design14th Apr2nd May
Faculty of Humanities & Social Sciences15th Apr3rd May
Faculty of Science16th Apr4th May
* Each of the tasks such as open and close dates as well as the reminder emails are generated around 11.45 p.m. on the date shown above. However, the emails to students are then generated and sent over a period of a few hours after that on the following day e.g. Management students will have received the emails during the early hours of Friday 14 April and the OUEs would close at approximately 11.45 p.m. on Monday 1st May.


Please help us to get a high response rate by encouraging your students to complete their unit evaluation. When surveys are open, please remind your students during 'In-person teaching and engagement' sessions, in 'Live Online Interactive Learning' by email and via any other communication channels that you regularly use to contact students.

You can direct your students to our webpages for students about unit evaluations so that they can find information about completing the unit evaluation, giving constructive feedback, and how their data is anonymised, stored and used.

Please reassure students of the value of their feedback. This is their opportunity to provide anonymous feedback about programme curricula, teaching and assessment, and help feed into University strategy and ongoing enhancement of our learning and teaching.

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