... the systematic inspection of premises, plant and equipment by staff to ensure the continued effective operation of workplace precautions
The basic format of an inspection programme applies:
1: Decide what to check
Decide what needs to be checked (eg equipment, premises, operating procedures or behaviors) and how often checks need to be made.
2: Make the checks needed
Make the checks as per the inspection schedule & record the findings. The inspection should record both positive & negative findings.
3: Act on the findings
Make SMART recommendation to improve or rectify problems & track them to completion.
4: Periodic review
Periodically review to make sure that the programme is still making relevant checks at a suitable frequency.
Inspections provide feedback on how well hazards are being managed and provides an opportunity to address problems before they cause an accident or incident. Inspections are not only about recording negative findings, they should also record positive findings so as to reinforce positive achievements & motivate improvement. The inspection programme can be divided into four steps
Make a schedule of the dates checks are to be made. Recommendations are
low hazard / risk Departments / areas should be inspected twice per year
high hazard / risk Departments / areas should be inspected four times per year
Allocate inspections to staff, be clear about the checks to be made and when they are to be made - this should be recorded in the Department arrangements / Department handbook.
Step 2: Implement the checks
Make the checks needed
Make the checks as per the schedules and record the results (both positive & negative)
Consider using electronic check list on a tablet or phone; this reduces paperwork & writing up time and offers you an option include photographs to illustarte the findings. Further details can be found on the iAuditor toolkit page.
Step 3: Act on the results
Act on the findings
If the results are positive, then make sure that this is publicised in the Department so as to reinforce positive achievements & motivate staff.
If the results are negative, then make SMART recommendation to improve or rectify problems & track them to completion - the Tracking Remedial Actions Toolkit provides further guidance.
Step 4: Review inspection programme
The inspection programme should be reviewed each year. The review should take into account the past findings & any changes in premises, equipment, activities or staff. The review can be used to make sure that the inspection programme is still making relevant checks at a suitable frequency.
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