Images of individuals, whether in still photographs or moving film images, will often be caught by the definition of personal data in the Data Protection Act 1998. In many cases consent from the individuals will need to be obtained in order to process (capture and use) the images fairly and lawfully. Taking and using photographs or film footage of people without their consent could constitute a breach of the Act. If an individual objects to the display of their photograph then it must be removed.
Before photographing or filming any individuals, please make sure that they sign a consent form. This also applies when filming a lecture or presentation.
The forms below are the ones used most frequently. Additional forms and further information on Photography and Filming can be found here: http://www.bath.ac.uk/data-protection/guidance/photography-filming/index.html
- Consent form to photograph/film an individual (18 and over)
- Parental consent form to photograph/film an individual (under 18)
- Consent form for external businesses (for use when filming or taking photographs on location e.g. placement photography)
- Speaker/Lecturer's consent for filming (filming for internal use only - e.g. teaching / moodle)
- Speaker/Lecturer's consent for filming (filming for external use - e.g. website / YouTube )
Signed consent forms should be clearly labelled and stored in the same location as the relevant image, recording or testimonial. (E.g. Filming Consent Form - Kathryn Burt - January 2018).
Filming in a public place
When filming in a public area (including the University campus) you are permitted to film or take pictures that may capture passers-by or individuals in the background, without needing their consent. However, you should display a Location Warning Notice when possible.
Testimonial consent form
A separate form is required for written testimonial such as a case study, brochure profile or quotation.