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The University will pay for travelling expenses of members of staff for journeys made in the performance of their duties as employees of the University.  Normally this should be booked in advance through the University’s approved travel management company company, Clarity  This link can also be found from the staff homepage via e-tools - Travel

You will need to register with them before you can use themsign into the booking site to make a booking. On your fist visit, you will need to add your BUCS email address i.e, and select 'recover password'; you can then create your own.  You need to give them your PersonId number (this is not your student/library number).  You can find your PersonId number by searching for yourself in person finder on the University Home page.  In your personal details you can find your personId under your email address.

Economy fares can be booked - this is standard class rail travel. economy class air travel.  All instances of non-economy travel (including premium economy air fares for example) must be approved prior to booking by the Dean of the School.  Ian Allan Clairty will request the project code that this travel will be charged to, this allows the Ian Allan Clarity invoice to be charged directly to the related budget.  If you are unsure of the budget to use, please contact the Finance Office.

You can collect train tickets booked through Ian Allan Clarity from the library on campus.  Once you have booked your ticket, you will receive an email with a collection reference and a security code.  Type these references into the collection machine and it will print your tickets.


Hotels in Bath can be booked via Ian Allan or direct with the hotel.  If Clarirty (this is the preference).  However, if you book a hotel in the universities approved supplier list, the hotel will invoice the university directly for the costs.  The list of hotels which are on the universities approved supplier list is found in the link below (though these rates are all with Clirtiy).


You can check your balance via the Research Office or the Finance Office

Updated September 2016February 2018