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How to present your lecture in rooms that record automatically

Please follow these steps to ensure that your captured lecture is recorded as well as possible  - you may find it useful to print this out and take it to your lecture.

  1. What devices can be captured in the room I am in? - The first thing to be aware of is that currently not all rooms can record all devices. There is a list of rooms and their capabilities here - if you're not sure, ensure you present from the in-room PC as that is always captured.
  2. Permissions - It is *essential* before the recording starts that the audience and participants are aware that they are being recorded - you must either announce this verbally or present a slide indicating this visually. If the lecture is a publically accessible lecture you *must* have written permission from the participants - some standard forms are available for thisYou must also ensure that you have the rights to record all the content in your presentation. In particular, if you are presenting any clips from YouTube you must edit these out before the recording is made available to your students as this is a breach of their Terms of Service.
  3. Microphone - If the room is equipped with a wearable microphone, ensure you use it and that it is switched on. Smaller lecture rooms have microphones already installed which you don't need to turn on. Remember to check before your lecture.
  4. Remember everything you do on the PC and visualiser may be recorded - Even if the projector is blanked the screen may be recorded so be careful that you do not use sites that may reveal personal information, e.g. Email or Web Banking. Also note that anything placed on the visualiser capture area may also be captured.
  5. Leave the PC on - Even if you are not using the PC *DO NOT TURN IT OFF* otherwise the recording will stop and possibly be lost.
  6. Camera position - If you are in a room that has a robotic camera fitted, ensure that the camera is positioned appropriately (using the touchpanel option "Camera Controls" you can preview what the camera is seeing and move the camera to a position that you are happy with. Static cameras are set around the lecturn area. Remember to remain within the camera's viewing area throughout your presentation.
  7. Visualiser  - It is important that where possible you use either the Visualiser *instead* of a whiteboard or blackboard - white/blackboard content may not be captured to a high enough quality to be usable. Also note at this time, most lecture theatres are able to capture a single visualiser automatically. Note that where there are twin visualisers (e.g. CB1.10, 1.11 and University hall), only a single visualiser is captured - the visualiser that is captured is marked on the unit.
  8. Be prompt - Make sure your lecture ends promptly, overruns will not be recorded - standard lecture schedules are from 15 minutes past the hour until 10 minutes past.
  9. Give the audience a microphone - If you wish to include audience questions, make sure that book and use a roving radio microphone where available or repeat the questions so that they are included in the recording.


A note about automated recordings

Automatic recordings will never take place in rooms without the lecturer or presenters express consent.

The robotic cameras in select rooms are purely for lecture capture recording and will not be used for any other purpose. Their access is strictly restricted to the Audio Visual booking co-ordinator and Recorded Media managers, and specifically for the purpose of ensuring that they are functioning correctly.


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